When you are creating content regularly, it can feel like there is never enough time in the day to get everything done. Dictating your blog article or book can be a great way to save time while writing, as you won’t have to worry about typing everything out. Editing and transcribing your dictations can take up plenty of time, but there are ways to streamline the process and save time. Whether you want to transcribe an article or book, these seven tips will help make the process easier.
1. Make a Schedule
Creating a schedule will help you stay on track with your dictation writing. Schedule it in your calendar, and make sure you stick to it. You should start by making a list of everything you think you need to transcribe and then create a spreadsheet that lists all of the time slots for each section of the article or book. Don’t forget to include when you plan on doing each section. This can help keep your writing schedule organized.
2. Transcribe Your Dictation on Your Computer
Any time you take dictation, make sure you write down the beginning and ending points so you can easily transcribe them later. You can also use those apps to store your transcription in the cloud to access them from any computer with an internet connection. Depending on what you choose, others can also allow you to access the files when you are offline.
3. Use a Note-Taking App
You can use a note-taking app on your smartphone or tablet to record your dictation. There are plenty of apps to choose from, and you can record your dictations on the go. You can also use those apps to store your transcription in the cloud to access them from any computer with an internet connection. Some note-taking apps have built-in transcription features, and others require an additional download.
4. Use YouTube’s Automatic Captioning Feature
YouTube has a built-in automatic captioning feature that you can use to transcribe your dictation. As you are listening to the audio, YouTube will automatically add a transcript of what you are saying. You can also use this feature to provide subtitles for videos. If you are not satisfied with the automatic transcription, you can learn how to transcribe a YouTube video manually to create a transcript according to your standards.
5. Use Your Smartphone’s Voice Recorder App
If you have a smartphone, you can use its voice recorder app for transcription purposes. This app will allow you to record whatever is said using its microphone and save it in the cloud to easily access it on any other device with an internet connection.
If you need to transcribe something that has been said in a meeting or while talking on the phone, this is one of the best ways of doing so without having to keep track of the notes yourself. The app will also automatically correct any mistakes while recording whatever has been said so that everything sounds perfect when saved in the cloud.
6. Use an Online Transcription Service
With these services, you don’t have to worry about manually transcribing; they do all the work for you. Most people love them because they offer very affordable rates and have an easy-to-use interface that makes it easy for even non-techies to use.
Voice recognition is a very powerful tool that saves you time and effort. You only need to know how to use your online transcription tool to reap the full benefits.
7. Hire Help for Transcription
If you are not comfortable transcribing by hand, you can hire a transcriptionist. Some transcriptionists have their websites and some work from home. You can also hire a transcriptionist through online job listing forums where you can post your project and then find the right person to transcribe it. You only need to ensure that you assess them and know how good they are at the job.
Transcription is very instrumental in the content creation industry. You might be a blogger who wants to save time by copy-and-pasting your article dictation directly into your blog post or an author who wants to expedite the publication process. Both scenarios will benefit from using the right transcription services. Besides making your files readable, it also saves you time. It enhances accessibility, saves you time, and ensures you get quality content.